The Records Branch stands as the guardian of the organization's records, meticulously preserving and managing a comprehensive repository of records. Charged with the responsibility of maintaining both current and old documentation.
One of the primary functions of the Records Branch is to safeguard the Records of the organization by meticulously preserving and organizing records. This involves sorting and arranging documents within secure vaults, creating a systematic and accessible archive. The branch takes special care in maintaining old records, recognizing their significance in tracing the evolution and milestones of the organization.
To streamline and optimize the record-keeping process, the Records Branch actively disposes of records that have surpassed the five-year mark. This strategic disposal is not just a matter of space management but also a commitment to maintaining relevancy and compliance with data protection regulations.
In addition to being the custodian of old records, the Records Branch plays a pivotal role in upholding transparency and accountability. In response to requests made under the Right to Information (RTI) Act, the branch promptly and accurately provides relevant information, fostering an environment of openness and accountability.
Furthermore, the Records Branch serves as a valuable resource for citizens and other stakeholders. It responds to requests for specific documents promptly and efficiently, contributing to the organization's commitment to public service. By facilitating access to information, the branch empowers citizens to engage with the organization's activities and decisions.
In essence, the Records Branch is not merely a custodian of paperwork but a dynamic entity that actively contributes to the organization's legacy, transparency, and responsiveness. Through its meticulous record-keeping practices, disposal strategies, and commitment to public access, the branch remains a cornerstone in preserving the organizational journey while aligning with modern governance principles.